Tuesday, August 31, 2010

Keeping Things on Track: Organize for Success

Keeping Things on Track: Organize for Success

Back to school! We all start the year with the intention to be organized and on top of schoolwork, bills, work, and obligations. It doesn’t take long for the best intentions to turn into the worst habits. Let these organizing tips help you start the year off right and keep things on track all year.

The Two-Minute Rule. If it takes less than two minutes to do, do it now. Your friends can wait two minutes for you to finish something. This will prevent you from having to sit for hours sorting through papers and will ensure you have a clean workspace so you don’t end up doing your homework on your bed (where falling asleep is a big possibility!). Keeping on top of your piles of papers will help prevent forgotten assignments, lost phone messages, misplaced email addresses and damaged forms and applications.

Don’t Carry Around a Bottomless Pit. Don’t let your schoolbag become a bottomless pit of papers and garbage. Make a habit of cleaning out your back pack every night when you take your textbooks and notebooks out. Stray papers shoved into your bag on your way out of class, at extracurricular events, and picked up around school (promotional flyers, brochures, newspapers) have a way of getting crumpled up at the bottom of your bag and forgotten. Put them in their proper place! If you don’t need the information or don’t intend to go to the event –throw out the flyer. Put graded assignments in a designated binder or folder for that class. If you need to dispute your course grade later you want to have all of your graded materials. You may also want to study from your past tests.

Inboxes Aren’t Just for Email. Desktop inboxes aren’t just for corporate executives. Having an inbox for things you need to complete and an outbox for things that need to be dropped off (mail, assignments, forms, money owed) can be a great way to stay on top of what needs to be done. As long as you don’t allow things to pile up and get forgotten at the bottom of your inbox, it can keep you moving through things.

File This Under ‘Awesome’. An accordion file is a portable and affordable alternative to a filing cabinet. Make sections for bills, school, jobs, housing, health, and extracurricular activities. Keep all your information in the accordion file so you only have to look in one place when you need something. This will help keep your bulletin board clear of clutter so you have more room for photos, mementos, and current event information. It’s also easy to move.

Don’t Let a Red Sock Ruin Your Day. Try using a sectioned hamper or two separate hampers so that you can sort lights from darks as soon as they are dirty. This will save you time when you are ready to do a load of wash (and prevent a red sock from turning your whites pink!). Having two different colored hampers will help you remember which is which. Try keeping laundry soap, fabric softener, quarters, and other laundry necessities in a basket so that you can easily carry everything you need without losing anything on your way to the laundry room.

Following these tips will save you time and give you a great start to staying organized this school year. After all, there are more important things to be doing than tidying up!

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com
© 2010 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577

Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.

Tuesday, August 24, 2010

Back-to-the-Basics with Back-to-School Organization

Although most of us are enjoying a relaxing summer break, the new school year is just around the corner. August is the time to get ready for back to school by preparing ourselves with the proper supplies and organizational techniques. Follow these suggestions to create a less stressful year and to avoid that last minute scurry before the first day of school. Even if you don’t have children or aren’t attending school yourself, we can all benefit by using this time to readjust our schedules and routines.

1) Use Calendars - Prepare your calendar for the upcoming school year. Family members should have easy access to one central calendar at home. Keep one in your kitchen or den so everyone in your family can see what is on the agenda for the weeks ahead. Record important dates such as school closings, vacations, appointments or meetings. This will allow everyone to judge time accordingly for car scheduling and pick ups. Designate each family member a coloured marker to write activities to clearly see who has what coming up. In a backpack, keep a daily planner and carry it at all times. Jot down appointments or project deadlines right away before you forget. Don’t rely on memory – write it all down.

2) Only Buy What You Will Use - Organizing and prioritizing means making space in your room, home or office to store new school work and supplies. Don’t go overboard buying new supplies thinking this will help you be more organized. Rather, look at the basic items you use and only buy those. Make a list of the items you need and only purchase those items when shopping. By gathering your pre-existing supplies, you can judge more effectively what extra supplies you will need, and what has worked best for you in the past.

3) Get Rid of the Old to Make Room for the New - Get rid of old books and papers that you no longer use. When you do come across important papers, have a specific place to store them. A filing cabinet would be a great investment, and it keeps stacks of papers out of sight. Outdated magazines should be donated or recycled. If there are articles you like or don’t have time to read, tear them out and keep them in a binder or file them by subject. This way you have all the articles that you enjoy together and can take it along with you while waiting for appointments or in between classes.

4) Keep All School Supplies in One Area - Designate one spot in your home for all your school supplies. Spend 15 minutes each night tidying up this area. This will save time in the morning and avoid the panic of looking for misplaced items. Always have your backpack ready and your homework finished the night before. Keep lunches prepared in the fridge and ready to grab.

5) Donate Old Clothes - Everyone wants to have a few new items of clothing for the first day of school. Before you go shopping, look at the clothes you already own to see how they will work for the fall season. Go through your closet and get rid of outdated clothes and those that don’t fit. If you haven’t worn items in months or years, chances are you do not need them. Getting rid of these articles of clothing will make way for your new fall wardrobe.

6) Do it Now - Start shopping early for back-to-school clothes and supplies. Don’t wait until the weekend before school starts. The stores will be crowded which may cause unnecessary stress. Make shopping a leisurely and enjoyable experience with your children or friends.

Back-to-school can mean a fresh start for your organizing routine. Prepare now to ensure you start the new school year on the right track.

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com

© 2006 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577 Fax: (902) 455-0553
www.organizeanything.com
Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.

Tuesday, August 17, 2010

Smooth Transition from Summer to School

Many children, especially in the lower grades, find it hard to make the switch from the lazy days of summer (going to the beach, playing soccer, visiting amusement parks) to the school year (early mornings, routines, homework). Come to think of it, it’s not easy for parents, either. But there are ways to smooth the transition:

1. Read, read, read: Make reading an integral part of your summer. Libraries often have incentive programs for the summer months; take advantage of them. Read to your child, have them read to you, and read together. Read menus, books, comics, read everything and anything.
2. Buy supplies: If you have your child’s class list of supplies, keep an eye out for bargains and stock up. Some schools get parents to pay a flat rate and the teachers buy the supplies in bulk and to their own specifications. It’s a great time-saver for parents, and the teachers know each child will have the exact supplies he or she needs.
3. Take inventory: Go through your child’s closet and donate clothes that no longer fit. Throw out any that are beyond repair. Make a list of what items are needed (indoor sneakers, outdoor sneakers, backpack, etc.) and go shopping. Don’t forget second-hand stores.
4. Call the school: A day or two before school starts, call the school and find out what class your child is in and if there’s anything you or your child needs to know before Day 1.
5. Know the route: How is your child getting to school: walking, by bus, by car, from the sitter’s? Is there a change from last year? Try out the route with your child to see how long it takes. A route that takes you five minutes to walk, for instance, could take a child up to 10 minutes.
6. Ease back into routine: A few weeks before the first day, start regulating bedtimes and rising times to be closer to the school-year routine. How long does it take everyone to get ready in the morning?
7. Build excitement: Most children are excited about the return to school, at least for a week or two after it starts. Even if you’re dreading the return to hectic mornings and evenings supervising homework, control your negativity, which can be contagious. Plan some fun outings during the first few weekends, and sign your child up for some favorite extra-curricular activities.
8. Visit the school: A nice tradition is going with your child on the first day back, not just for Grade Primary. It will ease some jitters and make your child feel valued.
Helping your child transition from summer mode to school mode will make them feel prepared to take on the school year and give them a smooth start. A smooth start can give a child the confidence boost he needs to do well all year.

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com
© 2010 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577 Fax: (902) 455-0553

Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.

Thursday, August 12, 2010

Where’s your launch pad?

Do you have a launch pad? You may not be Cape Canaveral but your home and office should not be without one.

Office

How many items are lying around your office that belong elsewhere and often take weeks and months to get back where they belong? There is a coffee cup that needs to go to the staff kitchen. A stack of photos from your vacation you brought in to show your colleagues. A gift you were given that you plan to take home. All these items create clutter in your office.

Find a shelf in your office or an area near the door that you can use for your launch pad. Move all those items that need to be returned to others or those items you want to remember to take home. It will lessen the clutter in your office and keep you from forgetting things you planned to bring home or return. Remember to take a peak at the launch pad when leaving the office to see what can be taken with you.

Home

In your home you can create several launch pads. Perhaps you already have your own launch pad and don’t realize it. Often the bottom steps of your staircase are already serving this purpose. Place items that need to go upstairs in the corner of the step so you take them up every time you go. Make sure it is not a hazard for those coming down the stairs.

You can also create a launch pad for yourself and your family near the main entrance. Place a small table or shelving unit near the entrance to collect items that need to be returned like library books or videos or errands that need to be run. Don’t forget to include things that are going to be picked up.

Your launch pad will help trigger your memory to things that need to go out of your home and office. It will cut down the clutter and help you to save some steps and manage tasks more efficiently. Unlike NASA’s, your launch pad won’t take you to space, but it will help you make better use of your space.

Thursday, August 5, 2010

Taking off! Six Tips for Travelling

Sometimes the most stressful part of travelling is everything leading up to the trip – and let’s face it, it can take the fun out of the trip before it even starts. Use these tips to reduce the stress before you leave, while you are travelling and when you return!
1. Check the weather forecast at your destination – even if travelling to a warm country – for ideas on what to pack. Build your travel wardrobe around one basic color (black, navy or brown) to expand wardrobe options and limit luggage. If you plan on driving and it calls for snow, try to leave room in your schedule so that you can take off earlier to avoid the storm. If travelling through snow is necessary, pack an emergency kit, a shovel and some gravel in case you get stuck.
2. Use travel sized toiletry items to save space. Fill them only three-quarters full to save on extra weight charges if travelling by air. Place in zipper freezer bags to avoid leakage. If you have the time, purchase these items once you arrive at your destination. If your suitcase is full and you want to squeeze a few more items in, drop the bag on the floor a few times to make everything settle and create more space.
3. Use plastic dry cleaner bags or tissue around clothing to reduce wrinkles. Another method is to place two items of clothing together flat and fold them around each other. Try not to fold clothing any more than it needs to be to fit in the suitcase. Some may even iron everything before placing it in the suitcase. If it goes in crisp and clean, odds are more in its favour of coming out the same.
4. Pack snacks and bottled water for yourself and the kids. Fill a cooler if you’re on the road. This eliminates unnecessary stopping and can be much cheaper. Eating in the car can be hard for kids to manage, so use a shoe box as a tray to hold a sandwich, a drink or fries and keep from spilling.
5. Pack an extra bag for items you buy or receive on your trip. This especially applies during the holidays. If time permits, wait to wrap presents you will be giving until after you arrive at your destination. This saves on space and you don’t have to worry about damaging your pretty wrapping paper.
6. Take care of home before you leave. You will be returning at some point, so tidy your house before you leave. The thought of returning to a messy house can put a damper on your vacation. Try not to let too many people know you are going away and set several lamps on timers to switch on/off at various times so it appears as if you are home. Have a neighbour pick up your mail – or stop service – and take out the garbage bin on garbage day.

You can’t do everything, so if everything is not perfect before you leave, try not to let it bother you. Once you have left your house there is nothing you can do about it, so wait and take care of it when you get back - you might as well enjoy your trip!

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com
© 2010 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577 Fax: (902) 455-0553
www.organizeanything.com
Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.

Tuesday, August 3, 2010

Taking off! Six Tips for Travelling

Sometimes the most stressful part of travelling is everything leading up to the trip – and let’s face it, it can take the fun out of the trip before it even starts. Use these tips to reduce the stress before you leave, while you are travelling and when you return!

1. Check the weather forecast at your destination – even if travelling to a warm country – for ideas on what to pack. Build your travel wardrobe around one basic color (black, navy or brown) to expand wardrobe options and limit luggage. If you plan on driving and it calls for snow, try to leave room in your schedule so that you can take off earlier to avoid the storm. If travelling through snow is necessary, pack an emergency kit, a shovel and some gravel in case you get stuck.
2. Use travel sized toiletry items to save space. Fill them only three-quarters full to save on extra weight charges if travelling by air. Place in zipper freezer bags to avoid leakage. If you have the time, purchase these items once you arrive at your destination. If your suitcase is full and you want to squeeze a few more items in, drop the bag on the floor a few times to make everything settle and create more space.
3. Use plastic dry cleaner bags or tissue around clothing to reduce wrinkles. Another method is to place two items of clothing together flat and fold them around each other. Try not to fold clothing any more than it needs to be to fit in the suitcase. Some may even iron everything before placing it in the suitcase. If it goes in crisp and clean, odds are more in its favour of coming out the same.
4. Pack snacks and bottled water for yourself and the kids. Fill a cooler if you’re on the road. This eliminates unnecessary stopping and can be much cheaper. Eating in the car can be hard for kids to manage, so use a shoe box as a tray to hold a sandwich, a drink or fries and keep from spilling.
5. Pack an extra bag for items you buy or receive on your trip. This especially applies during the holidays. If time permits, wait to wrap presents you will be giving until after you arrive at your destination. This saves on space and you don’t have to worry about damaging your pretty wrapping paper.
6. Take care of home before you leave. You will be returning at some point, so tidy your house before you leave. The thought of returning to a messy house can put a damper on your vacation. Try not to let too many people know you are going away and set several lamps on timers to switch on/off at various times so it appears as if you are home. Have a neighbour pick up your mail – or stop service – and take out the garbage bin on garbage day.

You can’t do everything, so if everything is not perfect before you leave, try not to let it bother you. Once you have left your house there is nothing you can do about it, so wait and take care of it when you get back - you might as well enjoy your trip!

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com
© 2010 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577 Fax: (902) 455-0553
www.organizeanything.com

Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.